Microsoft access 2007 Create a database on Microsoft access 2007 Øopen Microsoft office access 2007 Øclick on “Blank database” Øon the right side of the screen you should see a place to name the database Øafter you name it hit create Import external data on Microsoft access 2007 Øafter you create the database, click on the “external data” tab ØClick on text file if you’re importing a text file or excel if you’re importing an excel file etc, ØThen you click browse in order to find the file ØClick ok ØIf the database that you’re importing contains headings, then check the box that says “First Row Contains Column Headings” ØClick next ØSelect each column separately and make sure that the data type is on the “text” option, if it isn’t, then scroll down and select the text option ØClick next ØSelect the box “no primary key” ØClick next ØClick finish ØClick close ØNow you’ve imported the file ØTo view it, double click on “item numbers” on the left hand side Create a new query on Microsoft access 2007 ØClick on the “create” tab ØSelect “query design” in “other” ØClick add ØClick close ØFrom the item numbers box select the fields that you need by double clicking on them ØIf you want a specific criteria in a certain field you type:like “criteria”in the designated field. For example if you want to see all the sociology classes offered at TCC you would write in the criteria row, under the courses columnlike “SOC*” The asterix is to say that we need all the sociology classes regardless of their number. ØIf you want to group items in fields, you click on the “design” tab and select “totals” in “show / hide” ØAfter you design your query, in order to view it, you click on “view” on the left hand side, and you select “Datasheet View” ØTo save the query, you close it and say “yes” when it asks you whether you want to save it, and then choose and name for it.
Create a chart from a query: Øafter you’ve created a query and you have it opened click on the “create” tab and select in the “forms” section the “pivot charts” option. ØOnce you click on it you get an empty chart. ØYou can select what type of chart you want in the “type” section by clicking on “change chart type.” However, if you’re satisfied with the default chart type you can proceed to the next step. ØTo get the data that you need, write click anywhere in the chart and select the “field list” option. ØA little box pops up on the right side of the screen. ØIn that box, you will find all the data sections that are in the query that you selected. ØIf you’re trying to graph/chart something that is dependent on another factor(example if you’re trying to make a chart of how many students eat ice cream each hour), you drag the hour factor from the little box to the square below the chart that says “drag category fields here.”And then drag the data fields (which in the example would be the number of students who eat ice cream ) to the box that is on top of the chart and that says “ drag data fields here.” ØAfter you put in your data, you can now proceed to put legends(titles) on the chart ØIn the example that I gave, the legend on the bottom of the chart would have to be Hours, and then legend on top of the chart would have to be number of ice cream eaten by each student. ØIn order to do that, click on the legend that you want to change, then click on the “design” tab. ØIn the “tools” section, click on the “property sheet” option, then select “format”, in the bottom of the box, there is a field that says “captions”; that is where you want to type “Hours”, or whatever other legend you wish to type. ØFollow the same procedure to change any legend you want. ØAfter you’ve changed the legends, and you’re satisfied with the chart, now you can go ahead and save your chart. ØTo do that just click save. When they ask you to give a name for the chart, give it a name that would make sense for future use.
Create a database on Microsoft access 2007
Ø open Microsoft office access 2007
Ø click on “Blank database”
Ø on the right side of the screen you should see a place to name the database
Ø after you name it hit create
Import external data on Microsoft access 2007
Ø after you create the database, click on the “external data” tab
Ø Click on text file if you’re importing a text file or excel if you’re importing an excel file etc,
Ø Then you click browse in order to find the file
Ø Click ok
Ø If the database that you’re importing contains headings, then check the box that says “First Row Contains Column Headings”
Ø Click next
Ø Select each column separately and make sure that the data type is on the “text” option, if it isn’t, then scroll down and select the text option
Ø Click next
Ø Select the box “no primary key”
Ø Click next
Ø Click finish
Ø Click close
Ø Now you’ve imported the file
Ø To view it, double click on “item numbers” on the left hand side
Create a new query on Microsoft access 2007
Ø Click on the “create” tab
Ø Select “query design” in “other”
Ø Click add
Ø Click close
Ø From the item numbers box select the fields that you need by double clicking on them
Ø If you want a specific criteria in a certain field you type: like “criteria” in the designated field. For example if you want to see all the sociology classes offered at TCC you would write in the criteria row, under the courses column like “SOC*” The asterix is to say that we need all the sociology classes regardless of their number.
Ø If you want to group items in fields, you click on the “design” tab and select “totals” in “show / hide”
Ø After you design your query, in order to view it, you click on “view” on the left hand side, and you select “Datasheet View”
Ø To save the query, you close it and say “yes” when it asks you whether you want to save it, and then choose and name for it.
Create a chart from a query:
Ø after you’ve created a query and you have it opened click on the “create” tab and select in the “forms” section the “pivot charts” option.
Ø Once you click on it you get an empty chart.
Ø You can select what type of chart you want in the “type” section by clicking on “change chart type.” However, if you’re satisfied with the default chart type you can proceed to the next step.
Ø To get the data that you need, write click anywhere in the chart and select the “field list” option.
Ø A little box pops up on the right side of the screen.
Ø In that box, you will find all the data sections that are in the query that you selected.
Ø If you’re trying to graph/chart something that is dependent on another factor(example if you’re trying to make a chart of how many students eat ice cream each hour), you drag the hour factor from the little box to the square below the chart that says “drag category fields here.” And then drag the data fields (which in the example would be the number of students who eat ice cream ) to the box that is on top of the chart and that says “ drag data fields here.”
Ø After you put in your data, you can now proceed to put legends(titles) on the chart
Ø In the example that I gave, the legend on the bottom of the chart would have to be Hours, and then legend on top of the chart would have to be number of ice cream eaten by each student.
Ø In order to do that, click on the legend that you want to change, then click on the “design” tab.
Ø In the “tools” section, click on the “property sheet” option, then select “format”, in the bottom of the box, there is a field that says “captions”; that is where you want to type “Hours”, or whatever other legend you wish to type.
Ø Follow the same procedure to change any legend you want.
Ø After you’ve changed the legends, and you’re satisfied with the chart, now you can go ahead and save your chart.
Ø To do that just click save. When they ask you to give a name for the chart, give it a name that would make sense for future use.